As we enter the last quarter of the school year, it comes time to elect new SWE leaders, both for sections and regions. The question now is how to keep your section going strong with the programs from this year as leaders graduate or move to different roles.
There are a few ways to help with a smooth leadership transition, and it varies by between sections and years. In deciding how to handle the change, your section needs to think about how many leaders are leaving, how many new faces will be on leadership, and whether your section is looking to expand or stay similar. Here are some ideas to help make this year’s transition a smooth one:
- Hold a CLCC event. The Collegiate Leadership Coaches offer multiple helpful sessions for transitions, such as Building Teams, Leadership, Strategic and Tactical Planning, and SWE Officer Training. Read about the modules here, and contact our Region B CLCC lead, Susie Kirkland, at email@example.com.
- Have your current leaders write a packet about what they do and some helpful hints about how to best handle the job
- Hold a planning party! Get all of the current and future leadership together and create a plan for next year. Layout which events you want to do, what kind of improvements you want to do, and then break up into pairs (new and current president, new and current treasurer, ect) to go over the ins and outs of the coming year.
These are only a few ways your section can handle transitions.
How does your section handle transitions? What has worked for you in the past?
While the deadline for region awards has passed, now if the time to start thinking about applying for national awards. SWE offers individual, section, and region awards. You can read all of the award descriptions and exact details at swe.org/awards. These will be handed out at WE15. Some award winners will be announced early (and published in SWE magazine), but others are kept secret until Celebrate SWE!
Individual awards are due March 31st. There are 18 total individual awards, and collegiates are eligible for the Collegiate Members awards, of which up to 10 are awarded nationally. Collegiates can also nominate their counselor and faculty adviser for awards.
You can read the details of the Collegiate awards in this file, but here are the basics of the individual award:
- Complete the online application off the SWE website
- A 1250 word formal statement
- A photo and short biography
- 2-3 letters of support
- A verification of academic standing
Individual members can also submit technical posters for competition.
Entire sections can also win awards, for overall excellence or for specific programs. These are due July 1st.
In what catagories can sections win?
- Outstanding Collegiate Section/Outstanding New Collegiate Section – Due May 31
- Outreach Programs/Events
- Professional Development Programs/Events
You can download the award packets separately for each catagory on the website above, when they are posted for the current financial year (FY15).
Tips and Tricks
- Start early. That gives you lots of time to work on your packet and get lots of input.
- Read ALL of the requirements. That way you won’t be scrambling for a last minute letter of recommendation.
- Since the section award instruction aren’t out yet, keep events fresh by writing summaries of them and holding on to survey results, pictures, and other notes.
- Edit! Make sure your spelling and grammar aren’t the reason that you lose out on an award.
SWE region B is reviving our Flickr account! Check out recent pictures from conferences, as well as guest post photos are they are uploaded. Check out the page here: https://www.flickr.com/photos/sweregionb
We would love to have more pictures on our stream, so please submit your section’s photos! This will give your section another opportunity to showcase your work without writing an entire blog post.
Email photos to firstname.lastname@example.org
This month’s hot topic is the buzz about annual conference: WE14!
What is annual conference? Annual conference is a society-wide SWE meeting. It includes a career fair, hundreds of talks and presentations, socials, dinners, and more. It’s a great chance to network, to find that job or internship you’ve been dreaming of, and to learn tons of new information, from outreach goals to technical tips.
This year, annual conference will be held in Los Angelos, October 22-23. WE14 will kick off with the iScream social, with a costume contest and Halloween treats. Thursday is chock full of sessions and awesome opportunities, include the collegiate welcome lunch, the region meetings, the opening ceremony, and the career fair kick-off. Friday continues with even more sessions, the career fair in full swing, and the collegiate leaders reception. Saturday marks the last day of the conference, with more sessions, the WE14 outreach event – Invent It, Build It, the collegiate leadership luncheon, the SME bowl, and Celebrate SWE, including the free post-dinner dance party!
Why should you go to WE14?
- The Career Fair – hundreds of companies looking to hire female engineers, for internships and jobs. There is also a career center on site, for resume tips and free printing.
- The hundreds of awesome sessions. These sessions are a great way to spark your interest and excitement about SWE. Learn tons about all aspects of engineering, from leadership seminars by industry leaders to interactive sessions with the CLCC, from SWE membership tips to technical talks on the newest engineering projects.
- The networking. With thousands of SWE members from all around the nation and world, you will meet hundreds of people who share your interest. It’s a great way to meet professionals and collegiates.
- The excellent keynotes. With every luncheon and reception having a keynote, the speakers inspire you to leadership, excellence, and embracing engineering
How do I go to WE14?
- You can get to LA by plane, train or automobile. Airport: LAX. Interstates: I5, I15 and I10. Trains: Amtrak.
- There any tons of hotels surrounding the conference center. WE14 even has special hotels designated for conference attendees here. Additionally, section presidents can stay in special housing. Sections received an email about this housing earlier this year.
- LA has an extensive metro and bus system. There are also multiple shuttle options that go to and from the airport, and LA also has taxi services.
Every year, Region B make a set of goals for the year to help expand and improve our region. Here are a recap of FY14 goals and successes, and FY15 goals.
3 of the 5 FY14 goals were met: having a ten pair mentoring program, having more section reports in on time, and improving region electronic communication by creating a Region B dropbox. Unfortunately, this means 2 goals were not met: Region B reached only 11,441 K-12 students, not 25000, and Membership retention was only 63%, not the goal of 75%.
This year’s region goals:
- Continue the Mentoring Program with at least 10 pairs
- Continue SWEeter Futures and work towards reaching 25,000 K-12 students
- Submit online at SurveyMonkey: http://www.surveymonkey.com/s/omtool
- Have 95% of Section Reports in on time
- Download template/instruction here: FY15_Report Template
- Increase Region B membership by 5% (through recruitment and retention)
- Improve region communications – update the region website and create new email contact provisions
- Complete funding for the Endowed Region Scholarship
Additional Collegiate Goals:
- Retain 50% of members in collegiate sections
- Increase Collegiate to Career Memberships by 3%
- This is a membership that is $50 for the member’s entire education (including grad school) plus the first year as a professional ($100). This is a huge savings!
- Have all sections in good standing
- Have each section submit nominations for a collegiate and an individual award
This is just a friendly reminder that your Report 5 is due on Friday, May 4, 2012! That’s right, it’s just around the corner! Information on what is due is on the Resources Page. Or if you just need a new copy of the report form it is right here!
Also, we are having our RCR Section President conference call on Sunday, May 6, 2012 at 5 pm PST, 6 pm MST (5 pm AZ time)
Number (218) 339-4300 Passcode 319638#
And we will get you an agenda ASAP!
As I think about this months Hot Topic, I think about pushing through the difficult times at the end of a school year. You are usually finishing up on projects, your professors have remembered all the homework they meant to assign so now you are overloaded and you are trying to just keep your head above water. Sometimes it feels like maybe all those showers are turning into flash floods, but keep in mind there is an end in sight.
Some tips to survive the end of a semester are:
-Prioritize your work. Make sure are getting the important things done, if you need to make a list of when things are due and how important they are to achieving what you want.
-Talk to your professors if you are having trouble. They really do know what you are going through and are willing to help you out as long as you are willing to talk to them and put in the effort.
-Take breaks when you need them. Just because there are a lot of things that need to be done doesn’t mean there isn’t time for you to have a break. In fact, having a break might help you figure out that problem you were stuck on.
-Get enough sleep! While you may have lots of things to do, if you aren’t working on enough sleep you aren’t going to be as productive as you would be.
If all else fails, just print off one of these and tape it to your desk or wall. 🙂
Good luck on finishing up your school year!